Browsing Posts tagged Simplex-IT

What is Office 365?

Click here to RSVP for the webinar on this topic on Thursday August 13th from 11-noon (eastern)

Office 365 is a subscription based service to the Office programs you know and love. It’s kept up to date automatically, so there’s no software for you to purchase and install. Your subscription gives you access from up to 5 devices, so you can work from your computer, tablet, smartphone, whatever you need.

 

Office applications
There are a couple different ways to use the Office products with Office 365. You have Office Web Apps, which are basically web based versions of the familiar Office products, as well as the full versions. Office Web Apps have a lot of the same functionality, although not all. And of course you will still have the full versions of the Office products available to install on your computer.

 

Email
Office 365 keeps all your emails in sync across all your devices. It’s also easy to share calendars and view scheduling information for people within your organizations.

 

Instant Messaging
Office 365 comes with Skype for Business (Or Skype depending on the subscription you choose). You’ll have individual and group Instant Messaging capabilities, availability indicators, and calling information. Check out our webinar on Skype for Business for more information on these capabilities.

 

Video Conferencing
Skype for Business also offers individual or group video conferencing. It’s fully integrated with Outlook, so creating meetings with links to Skype calls can be done right from your Outlook client. And Skype for Business isn’t limited to people within your organization, you can also communicate with people outside your organization.

 

Collaboration
Share files and collaborate in real time from any device. Working on a presentation or document with a team? With Office 365 you can edit and track other edits easily in one shared file. Version control is easy because everything is in real time.

 

So which subscription do you need? That depends on if you need email, Office, or both. Below is a more detailed table of the subscriptions:

 

 

 

 

Interested in Office 365? Join us for August Office webinar where we’ll demonstrate some of the basic functionalities and discuss the various subscriptions available.

 

CommunicationsEffective Project Communications

Click here to RSVP for the webinar on this topic on Thursday August 20th from 2-2:30pm (eastern)

Communication is critical when working on a project, but how do we best gauge how much is enough? Too much? In person or in writing? By groups or individuals?  Routinely scheduled or ad hoc? The answer depends on the size and nature of the project, the preference of the team, and organizational requirements. And all of this is determined as you create your communication plan.

Your project communication plan can be as simple or complex as you need. It’s purpose is to document how various information within a project will be communicated. Some common methods of communication you’ll see in communication plans are:

Project Reports: Probably the most important communication, reports are usually listed specifically by name. You’ll also want to document the recipients, the sender, and the schedule of delivery. Oftentimes we’ll set variances for reports as well. For example, a standard budget report might suffice, unless the budget exceed 10% of the plan, then perhaps we would want to also include a detailed budget report, and escalate the recipients.

Meeting Notes: You’ll want to determine how to best distribute meeting notes. Options might include saving a document to a shared folder, sending and email, or making an entry in a SharePoint site.

Contact Information: If you are working with a diverse team, especially those outside your organization, it’s great to get everyone’s contact information in one place.

Meeting plan: I like to document a plan for scheduled meetings in my communication plan. I’ll list who should attend, the nature of the meeting, and the options for participation. For example:

Meeting Cadence Attendees Options for attending
Working level meetings Weekly or as needed TBD In person or phone
Status meetings Bi-weekly Resources with active and upcoming tasks In person or Skype call
Project review Monthly Entire project team In person

 

Go to resources: I also like to list resources that are specifically responsible for certain things that might impact my project. For example, who should we talk to if we need elevated access rights? What about after hours supports, is there anyone available for that?

I typically like to have some conversations during the beginning of the project to determine what would work best, and then go over that plan before the project starts (or during if need be). Your communication plan doesn’t have to be formal. It’s purpose is to help document who needs to know what and when. Sometimes it’s as simple as emailing meeting notes and providing a weekly report. And sometimes it’ll be more involved. The most important thing to remember about communication plans is to customize them to meet the needs of the project. You don’t want to over communicate – your team will start to ignore your emails if they receive 50 a day. But not communicating enough can impact the project. So have some conversations about communications needs and preferences and you’ll set yourself up for an effective, well informed project team.

Join us on August 20th for the Project Management webinar on Project Communications. We’ll look at some of the reports available in MS Project and Project Web App and discuss getting the right information to each person on the project team.

Like every year before, 2015 promises to bring continued evolution in the world of information technology. Of course, some segments will gain in popularity while others will diminish or even disappear altogether. Who will be the ultimate winners and losers? How will the inevitable changes impact the decisions you will be called upon to make in your professional role?

Join Simplex-IT for our first free Lunchinar of 2015 as Bob Coppedge peers into his crystal ball to suggest what technologies you should be following in the New Year to help your business prosper. Will it be the Cloud, Social Media, Project Management…or something else? Join us and find out!

Where: Stow Hampton Inn, 4331 Lakepointe Corporate Dr. off Route 8 at Steels Corners Rd.
When: Wednesday, January 21, 2015 from 11:30am-1:00pm

 As a bonus, we will be awarding door prizes of Windows 8 and Office 2012 to two lucky attendees. Free food AND free software – how awesome is that!

We remind you, though, seating is limited. To reserve yours,go to https://simplex-lunchinar-0115.eventbrite.com, email Michelle@Simplex-IT.com or call 234.380.1277. Come join the fun!

Like every year before, 2015 promises to bring continued evolution in the world of information technology. Of course, some segments will gain in popularity while others will diminish or even disappear altogether. Who will be the ultimate winners and losers? How will the inevitable changes impact the decisions you will be called upon to make in your professional role?

 

Join Simplex-IT for our first free Lunchinar of 2015 as Bob Coppedge peers into his crystal ball to suggest what technologies you should be following in the New Year to help your business prosper. Will it be the Cloud, Social Media, Project Management…or something else? Join us and find out!

 

Where: Stow Hampton Inn, 4331 Lakepointe Corporate Dr. off Route 8 at Steels Corners Rd.

When: Wednesday, January 21, 2015 from 11:30am-1:00pm

 

As a bonus, we will be awarding door prizes of Windows 8 and Office 2012 to two lucky attendees. Free food AND free software – how awesome is that!

 

We remind you, though, seating is limited. To reserve yours, email John@Simplex-IT.com or call 234.380.1277. Come join the fun!

Microsoft Excel is all about Data. But data without structure is not very useful or meaningful. That’s why you will want to tune in to this free instructional Webinar on using Excel’s Data features found on the Ribbon. In this one-hour, live streaming presentation, Simplex-IT’s veteran trainer, Michele Bobola, will show you how to use Excel’s features like: 

  • Advanced Sorting and Filtering
  • Subtotals
  • Data Validation
  • Consolidating Data
  • Data Forms
  • Combining and Separating Data
  • Flash fill
  • What If Analysis
  • Importing Data

If you would like to learn how to more effectively tame the data inside Excel to do your bidding, then check out this free Webinar on Using Excel’s Data Ribbon Features!

When: Thursday, January 8 from 11:00am-12:00 noon.
Where: Streaming Live Online

 We hope you can participate in this FREE one hour webinar. RSVP now and block out the time on your calendar.

To reserve your spot go to http://exceldata.eventbrite.com,  email John@Simplex-IT.com or call 234.380.1277.

Everyone who RSVPs will receive an email the morning of the webinar with instructions on how to log in to our webcast using Microsoft Lync (you do NOT have to have Lync installed on your computer!). So watch your Inbox!

Questions? Feel free to contact us by email at John@Simplex-IT.com or call 234.380.1277.

Don’t miss this informational, free webinar brought to you by Simplex-IT – your Virtual CIO – bringing Vision, Confidence and Strategy to your Business IT!

PowerPoint is an essential tool for anyone who has to make presentations. And it’s pretty easy to use – once you know your way around. This webcast is designed for the beginning or self-taught user who wants to learn more about the program.

In this session we will learn how to create slides, work with slide layouts and placeholders, as well as the different design themes. We’ll look at the autofit feature, add notes, create duplicate slides, move and rearrange slides and work with sections. We will also explore the different views – normal, slide sorter, notes, and presentation view – while learning shortcuts along the way.

Other topics we’ll cover include:
• Using the Slide Master feature to format ALL your slides at once
• Reusing and importing slides from other presentations
• Working with SmartArt, Screenshots, transition and animation features
• Printing your presentation for use as a handout
• And more

When: Thursday, December 11 from 11:00am-12:00pm noon.
Where: Streaming Live Online

We hope you can participate in this FREE one hour webinar. RSVP now and block out the time on your calendar.

To reserve your spot go to http://powerpoint2013.eventbrite.com, email Michelle@Simplex-IT.com or call 234.380.1277.

Everyone who RSVPs will receive an email the morning of the webinar with instructions on how to log in to our webcast using Microsoft Lync (you do NOT have to have Lync installed on your computer!). So watch your Inbox!

Don’t miss this informational, free webinar brought to you by Simplex-IT – your Virtual CIO – bringing Vision, Confidence and Strategy to your Business IT!

You’re Invited to the Simplex-IT Free Holiday Networking Lunch and
Geek Charity Raffle Event!

Yes, as usual, this month’s lunch is free of charge, with lots of networking for business owners, executives and IT professionals. But instead of our usual business presentation, we’ll be having fun raffling off numerous valuable Geek Gifts (like Windows 8 Professional, Office Professional 2013 and other goodies you’ll want to own).

And for every dollar in raffle tickets sold, Simplex-IT will match the amount (up to $500), and the entire proceeds will be donated to the Hattie Larlham Foundation (http://www.hattielarlham.org/) – a non-profit organization dedicated to creating opportunities and improving the lives of more than 1,500 children and adults with developmental disabilities in Northeast Ohio.

When: Wednesday, December 17, 2014
11:30am – 1:00pm

Where: Stow Hampton Inn, 4331 Lakepointe Corporate Drive, off Route 8 at Steels Corners Road

Please join us in the holiday spirit of giving for this relaxed, free networking event. So that we can properly prepare (seats are limited), please RSVP to:

Happy Holidays!

 

In late September Microsoft announced the Technical Preview of its latest operating system, Windows 10. As usual, Simplex-IT was first in line to obtain our copy and we’ve been putting it through its paces on our test bench since then. We think you’re going to be impressed with what we have to report.

The emphasis in this release is on Enterprise users. Responding to feedback, Microsoft has taken great pains to integrate the best features of Windows 7 and Windows 8 and early indications are they have succeeded. In addition, Windows 10 has been designed from the ground up to run across a broad array of form factors – desktops, laptops, tablets, phablets and smartphones. According to Microsoft, “There will be one way to write a universal application, one store, one way for apps to be discovered, purchased and updated across all of these devices.”

And there’s more. You’ll even learn the question everyone has been asking – Whatever happened to Windows 9!?

So be the first in your neighborhood to get a peek at the new Windows 10. Join Simplex-IT for our free November Lunchinar.

Where: Stow Hampton Inn, 4331 Lakepointe Corporate Dr. off Route 8 at Steels Corners Rd.
When: Wednesday, November 19, 2014 from 11:30am-1:00pm

We remind you, though, seating is limited. To reserve yours go to https://windows10preview.eventbrite.com, email John@Simplex-IT.com, or call 234.380.1277.  Come join the fun!

Extra! Extra! Extra!

We will once again be webcasting this LIVE event using Microsoft Lync. It’s free and it’s easy. If you can’t make the Lunchinar in person but would like to listen in from the comfort and convenience of your office, contact us at the above numbers and we’ll send the details on how you can connect.

Do you work with Excel but have limited knowledge?  Maybe you work with a spreadsheet that someone else created and just need to be comfortable building your own.  Or maybe you are self-taught and just want to pick up a few tricks using Excel 2013.

If this sounds like you, then check out this free instructional Webinar on Excel Basics and Beyond! In this one-hour, live streaming presentation, Simplex-IT’s veteran trainer, Michele Bobola, will show you how to:

  • build a spreadsheet from scratch
  • easily enter information,
  • use advanced copy and paste techniques
  • employ quick selecting techniques
  • create basic formula functions
  • use various formatting techniques, such as
    • sizing rows and columns
    • working with Wrap Text and
    • Merge and Center.

Michele will also show how to set up the spreadsheet for printing by adding headers/footers, getting your document to fit to the page and having the gridlines print.

When: Thursday, November 13 from 11:00am-12:00pm noon.
Where: Streaming Live Online

We hope you can participate in this FREE one hour webinar. RSVP now and block out the time on your calendar.

To reserve your spot go to https://excel2013basics.eventbrite.com, email John@Simplex-IT.com or call 234.380.1277.

Everyone who RSVPs will receive an email the morning of the webinar with instructions on how to log in to our webcast using Microsoft Lync (you do NOT have to have Lync installed on your computer!). So watch your Inbox!

Questions? Feel free to contact us by email at John@Simplex-IT.com or call 234.380.1277.

Don’t miss this informational, free webinar brought to you by Simplex-IT – your Virtual CIO – bringing Vision, Confidence and Strategy to your Business IT.

A short time ago we ran a little survey to determine what interest might exist for a sneak preview of the upcoming Windows 9 Operating System Technical Preview.  As an inducement to participate, we said we would enter each person in a drawing for a Simplex-IT “Glitter Rocket!”

The response was strong and the competition stiff. But today we’re happy to announce the lucky winner is Phillip Dipane of the Cuyahoga Valley Christian Academy (CVCA). Congratulations to Phil and thanks to all those who participated.

But, you may be wondering, what about the results of the survey?

Perhaps not surprisingly folks showed significant interest in what new features may appear in the upcoming release. In fact , some of those features have already been confirmed while others remain only as speculation.

According to Redmond Channel Partner, “based on leaked screenshots that appeared late last week, the upcoming Windows release is being referred to as the “Windows Technical Preview.” It’s expected to bring back the Start Menu and permit Windows Store Apps to run in their own windows on the Desktop side of the operating system, which has all been confirmed by Microsoft officials.”

“The leaked screenshots show other features that may or may not get included into the final OS build. Examples of possible features that may be included in Threshold or Windows 9 include the elimination of the Charms Bar, Cortana integration, an Update button, a Notification Center showing alerts from apps or from the system, as well as a feature called “Virtual Desktops.” This supposedly lets users compose different screen views, which can be used to pull apps together.”

As you can see from the above chart, Simplex-IT Lunchinars, Webinars and YouTube recordings all placed strongly as preferred methods in which our respondents choose to be updated. For the FIRST word on any developments, however, check out this space. This is where we will breaking all the latest news. Stay Tuned!!

Microsoft  Outlook is the most widely used email client in the business world. Yet surprisingly there are a host of features designed to enhance your productivity of which many people are unaware. We hope to change that with this webinar!

Are you overwhelmed with the emails in your Inbox? We can help! In this free, streaming Webinar Simplex-IT’s Michele Bobola will show you how to:

  • Use the Quick Steps function to perform multiple actions with one click

  • Create and Edit Rules to manage emails

  • Use the Filter Email feature to weed out all the unnecessary stuff when you need to focus onsomething in particular

  • Use the many Views available in Outlook to your advantage – Conversations, Groups and Message Previews

You will also learn how to:

  • Share your email folders with others

  • Work with the many panes – Reading, People, Folder and To Do Bar

  • Use the Advanced Find and Search feature

  • Color-code emails with the Conditional Formatting feature

  • Use Categories for added flexibility

  • Manage meeting invitations

During this rapid-fire 60-minute presentation, Michele will have you feeling as though you can leap over tall buildings with a single bound! Time permitting, she may even touch on the other powerful components of Outlook: the Calendar, Contacts,
Tasks, To-Do Lists and Notes!

Join Simplex-IT and Michele Bobola on Thursday, October 9, from 11:00am-12:00noon for this free Webinar. To register, go to http://10-09-outlook.eventbrite.com, call 234.380.1277 or email John@Simplex-IT.com. On the morning of the event you will receive an email with details on how to log in with Microsoft Lync (it’s a free download!). We look forward to having you join us!