Browsing Posts tagged webinar

CommunicationsEffective Project Communications

Click here to RSVP for the webinar on this topic on Thursday August 20th from 2-2:30pm (eastern)

Communication is critical when working on a project, but how do we best gauge how much is enough? Too much? In person or in writing? By groups or individuals?  Routinely scheduled or ad hoc? The answer depends on the size and nature of the project, the preference of the team, and organizational requirements. And all of this is determined as you create your communication plan.

Your project communication plan can be as simple or complex as you need. It’s purpose is to document how various information within a project will be communicated. Some common methods of communication you’ll see in communication plans are:

Project Reports: Probably the most important communication, reports are usually listed specifically by name. You’ll also want to document the recipients, the sender, and the schedule of delivery. Oftentimes we’ll set variances for reports as well. For example, a standard budget report might suffice, unless the budget exceed 10% of the plan, then perhaps we would want to also include a detailed budget report, and escalate the recipients.

Meeting Notes: You’ll want to determine how to best distribute meeting notes. Options might include saving a document to a shared folder, sending and email, or making an entry in a SharePoint site.

Contact Information: If you are working with a diverse team, especially those outside your organization, it’s great to get everyone’s contact information in one place.

Meeting plan: I like to document a plan for scheduled meetings in my communication plan. I’ll list who should attend, the nature of the meeting, and the options for participation. For example:

Meeting Cadence Attendees Options for attending
Working level meetings Weekly or as needed TBD In person or phone
Status meetings Bi-weekly Resources with active and upcoming tasks In person or Skype call
Project review Monthly Entire project team In person

 

Go to resources: I also like to list resources that are specifically responsible for certain things that might impact my project. For example, who should we talk to if we need elevated access rights? What about after hours supports, is there anyone available for that?

I typically like to have some conversations during the beginning of the project to determine what would work best, and then go over that plan before the project starts (or during if need be). Your communication plan doesn’t have to be formal. It’s purpose is to help document who needs to know what and when. Sometimes it’s as simple as emailing meeting notes and providing a weekly report. And sometimes it’ll be more involved. The most important thing to remember about communication plans is to customize them to meet the needs of the project. You don’t want to over communicate – your team will start to ignore your emails if they receive 50 a day. But not communicating enough can impact the project. So have some conversations about communications needs and preferences and you’ll set yourself up for an effective, well informed project team.

Join us on August 20th for the Project Management webinar on Project Communications. We’ll look at some of the reports available in MS Project and Project Web App and discuss getting the right information to each person on the project team.

Do you work with Excel but have limited knowledge?  Maybe you work with a spreadsheet that someone else created and just need to be comfortable building your own.  Or maybe you are self-taught and just want to pick up a few tricks using Excel 2013.

If this sounds like you, then check out this free instructional Webinar on Excel Basics and Beyond! In this one-hour, live streaming presentation, Simplex-IT’s veteran trainer, Michele Bobola, will show you how to:

  • build a spreadsheet from scratch
  • easily enter information,
  • use advanced copy and paste techniques
  • employ quick selecting techniques
  • create basic formula functions
  • use various formatting techniques, such as
    • sizing rows and columns
    • working with Wrap Text and
    • Merge and Center.

Michele will also show how to set up the spreadsheet for printing by adding headers/footers, getting your document to fit to the page and having the gridlines print.

When: Thursday, November 13 from 11:00am-12:00pm noon.
Where: Streaming Live Online

We hope you can participate in this FREE one hour webinar. RSVP now and block out the time on your calendar.

To reserve your spot go to https://excel2013basics.eventbrite.com, email John@Simplex-IT.com or call 234.380.1277.

Everyone who RSVPs will receive an email the morning of the webinar with instructions on how to log in to our webcast using Microsoft Lync (you do NOT have to have Lync installed on your computer!). So watch your Inbox!

Questions? Feel free to contact us by email at John@Simplex-IT.com or call 234.380.1277.

Don’t miss this informational, free webinar brought to you by Simplex-IT – your Virtual CIO – bringing Vision, Confidence and Strategy to your Business IT.

Do you work with a lot of organizational charts or flowcharts? Maybe you’re using the SmartArt diagrams or shape drawings to create them. But you find they’re not easy to fix when changes are necessary and you struggle trying to add new shapes to the diagram.

If this sounds like you, then check out this complimentary Visio 2013 webinar from Simplex-IT.Maybe you have already been using the program and want to learn some easy tips or you don’t have a clue what it does and would like to learn more.

In this live, streaming webinar, I will show you some quick tips on working with shapes, working with stencils and creating your own, as well as how you can create quick and efficient flowcharts and organizational charts. We’ll review quick formatting techniques using the new 2013 formatting features, as well as some quick formatting of lines and shapes that works in all versions of Visio. We’ll also use the new Change Shape gallery to change existing shapes and take a quick look at the new diagram templates.


When: Thursday, September 11 from 11:00am-12:00pm noon.
Where: Streaming Live Online

We hope you can participate in this one hour webinar. RSVP now and block out the time on your calendar.

To reserve your spot go to http://visio2013.eventbrite.com, email John@Simplex-IT.com or call 234.380.1277.

Everyone who RSVPs will receive an email the morning of the webinar with instructions on how to log in to our webcast using Microsoft Lync (you do NOT have to have Lync installed on your computer!). So watch your Inbox! Questions? Feel free to contact us by email at John@Simplex-IT.com or call 234.380.1277.

Don’t miss this informational, free webinar brought to you by Simplex-IT – your Virtual CIO – bringing Vision, Confidence and Strategy to your Business IT!

Simplex-IT’s next free webinar promises to unlock the power in Microsoft Word’s Tables, Labels and Mail Merge features. In just 60 minutes during this live streaming webcast you will learn how to create tables and build a database of information to more quickly and effectively communicate with your customers and stakeholders.

Our veteran trainer, Michele Bobola, will show how you can then incorporate the data in your tables into a Mail Merge, easily creating:

  • Address Labels
  • Envelopes
  • Personalized Letters
  • And more!

This is the perfect opportunity to learn how to get even more value from Microsoft Word. You won’t want to miss it! So RSVP now and block out the time on your calendar:

When: May 8 from 11:00am-12:00pm noon.

RSVP here: http://bit.ly/1h5dWCq

Everyone who RSVPs will receive an email the morning of the webinar with instructions on how to log in to our webcast using Microsoft Lync (you do NOT have to have Lync installed on your computer!). So watch your Inbox! Questions? Feel free to contact us by email at John@Simplex-IT.com or call 234.380.1277.

Don’t miss this informational, free webinar brought to you by Simplex-IT – your Virtual CIO – bringing you Vision, Confidence and Strategy to your Business IT!

Microsoft OneNote is an application designed for free-form information gathering and multi-user collaboration. It’s been described by some as their favorite Office app and has recently been made available for free on almost any platform. Hours after that announcement on March 17 OneNote jumped to the top of the free application chart on Apple’s Mac App Store (sorry, some premium features are available only in the paid version that comes with Office).

If you haven’t already, now’s your chance to become better acquainted with OneNote – courtesy of Simplex-IT!

This Thursday, April 10, from 11:00am – 12:00 Noon, join our own Michele Bobola for a free, fast-paced webinar and introduction to OneNote. You will learn how to keep track of what’s important to you, how to jot down your ideas, keep track of your notes and clips from the web, draw and sketch your ideas and more.

Using a free Microsoft OneNote account Michele will demonstrate how to store your notes on OneDrive so they are synchronized and available on all your devices whenever you need to refer to them. Other features she will review will include:

  • Making lists
  • Drawing and writing
  • Taking pictures
  • Scanning whiteboards and documents
  • Searching within notes
  • Sharing your notes with others
  • And more

Reserve your space for this free webinar here -
https://www.eventbrite.com/e/complimentary-webinar-onenote-how-to-capture-and-organize-everything-tickets-11060398951 – and we’ll send you detailed instructions on joining a day before the presentation. Or feel free to call 234.380.1277, or email John@Simplex-IT.com.

Then, download OneNote for free at www.OneNote.com and get ready to organize your world!

Our most successful webinar to date (ok, so there have only been 3) is now online and available to everybody.  Take a look and learn more from Michele Bobola about Outlook 2013 (and really, previous versions of Outlook).

Working with PowerPoint is pretty easy – hey, even 3rd graders are using it in school!  Most users can jump right in and work with it because it is a very user-friendly program. This webcast, presented by Simplex-IT, is designed for any user, beginner or seasoned, to demonstrate some quick ways of creating slides and of working with the new features in 2013, plus assorted tips and tricks.

In this session we will:

  • create slides
  • change layout designs
  • use the new section feature
  • work with placeholders and
  • change those placeholders to SmartArt designs and use graphics for bullet points.


We will look at some of the old and new views such as slide sorter, notes and the new reading view, as well as some of the design templates (they have really cut those down but you can still download many from the website).

Did you know that you can easily import slides from other presentations into a current presentation? Maybe you were doing the old copy/paste method – there is now a reuse slides feature that allows you to easily import your slides.

We’ll show you how to work with graphics such as SmartArt and Screenshot and then animate those designs in your presentation.  Learn to apply the new transition options and work with animation – it seems they try to make animations more difficult to figure out every time they update PowerPoint!  We’ll work with the animation pane and use the animation painter to copy animation onto multiple slides.

Finally, we will run our presentation and look at the different ways of printing your presentation for you, the speaker, and handouts for your audience.

Of course, there are many other features, such as being able to work with the slide master, create custom shows, create a photo album, work with charts, trim video or audio clips, create templates and use pictures as backgrounds, work with comments, create hyperlinks in the presentation to link to files, websites, etc.  We are saving those topics for another session so this would be a good place to start and then add to your knowledge at a later date.

When: Thursday, March 13, 2014, 11:30am-1:00pm

Where: Online – Register at https://www.eventbrite.com/e/free-webinar-powerpoint-2013-from-zero-to-presentation-in-60-minutes-tickets-10765061589 and we’ll send you details on how to log on prior to the presentation.

Announcing our first live Technical Webinar!  This free event will be held online only on Wednesday 24 April from 11am to noon (Eastern).

While configuring Office 365, you may find it easy to work with the portal in the web browser.  However, if you’re managing 10s, 100s, or even 1000s of users, it can be a tedious, extremely time consuming chore to maintain them through the GUI.  Scripting makes this a lot easier, and Microsoft’s preferred scripting language for working with Office 365 is PowerShell.  In this session, we will take a look at administrative tasks in Office 365 and how to accomplish them in PowerShell.

Our presenter is none other than Sarah Dutkiewicz (yup, Kevin’s wife).  She’s actually a Microsoft MVP in Visual C# and is deeply passionate about the technical community. Sarah’s many community activities include blogging, running a technical community website (Cleveland Tech Events), planning events, book writing, and speaking at local and regional conferences.  She is a co-author and technical editor of Automating Microsoft Windows Server 2008 R2 with Windows PowerShell 2.0 (ISBN 1118013867, Sybex).

For more information (and to register) click here.